Typing line by lineShoot, check, approve
Photograph it on a phone mid-unload, or upload a PDF from a desk
AI goods receiving
Photograph the document. The list is already there.
AI reads the packing slip or invoice, pulls out every line and matches it to an item in your catalog. You review what it flagged, approve, and branch stock updates.
- Shoot it on a phone or upload a PDF
- Lines match to your catalog on their own
- One approval, and branch stock moves
Detected items
AI is reading the document- 6Tempo Beer 500mlCertain match
- 12Mineral Water 1.5LCertain match
- 24Ground Coffee 200gGood match
- 30White Sugar 1kgCertain match
- 8Extra Virgin Olive OilWorth a look
Over 600 businesses tried it and loved it
The problem
The delivery arrived. Now somebody has to type it in.
- SKU, quantity, price. Line after line, for every document that comes through the door.
- One digit entered wrong leaves that item's stock off until the next count.
- Documents pile up until Friday, and the system trails whatever is already on the shelf.
The promise
Same document, same team. This time it gets read for you.
Ten minutes of typing10 to 60 seconds
That is what it takes for a document to become an item list ready for review. Close the page and keep unloading in the meantime.
Every line matched before stock moves
Anything the system is unsure of is flagged, line totals are reconciled against the document total, and the quantities come off the document rather than a keyboard.
The ten minutes is an illustration of manual entry, not a measurement. Processing time itself depends on document length and photo quality, and is streamed to you live while the file is read.
How it works
One document, from the photo to stock.
One receipt end to end: what you upload, what the AI pulls out of it, what you check, and what happens the moment you approve.
- 01
Upload the document
Drag a file, pick one from the machine, or photograph the slip on a phone while you unload.
- 02
The AI reads and matches
It identifies the document type, extracts the header and the lines, and finds each line its catalog item.
- 03
Review and match to catalog
The original document on one side, the detected lines on the other, and a confidence label on every row.
- 04
Fix and approve
Pick the item for any flagged row, the totals get reconciled against the document, and you approve.
- 05
Without a document too
Goods arrived with no paperwork? Open a manual receipt and add items from the catalog.
Every document that comes in becomes a clean receipt, with a full record of exactly what arrived and when.
Under the hood
What happens in the seconds after the photo.
The document goes through four stages, and each one is streamed to you live as it runs.
01Classify
Works out whether it is a packing slip or an invoice, and which pages belong to which document. One file holding several documents gets split by page range.
02Extract
Supplier name, tax id, document number, date and totals. Then every line: description, supplier SKU, barcode, quantity, unit of measure and price.
03Match
Each line looks for its item in your catalog and comes back with a confidence score, along with the method that found it.
04Checks
Line totals against the document total, missing references on high-value invoices, and documents already received from that supplier.
The matching engine
Every supplier writes it differently. Your catalog stays one thing.
For every line off the document, the system walks four matching strategies in order and stops the moment it is sure.
The earlier the stage, the more certain the match. Here is what happened to one real line:
OLIVE OIL X-VIRGIN 750Supplier SKU 7290031
Matching stageConfidence
- 01
Barcode
A barcode on the document that exists in your catalog
This supplier printed no barcode on the line
98% - 02
Supplier SKU
A supplier code you mapped to an item on an earlier receipt
You haven't mapped this code yet
from what you taught it - 03
Item code
The code on the document matches a code in your catalog
The supplier's code is not one of yours
90% - 04
Similar description
Description matching that survives typos, abbreviations and reordered words
Matched here
70%-75%
Extra Virgin Olive Oil 750ml#1042Worth a look
And here is where this gets interesting
When you pick the right item for a row like that, the choice is stored as an alias for that supplier. On their next document the same line stops at stage two and reaches you already matched.
On the next document from them02Supplier SKUCertain match
Approve and receive
One approval, and branch stock updates.
Before a receipt closes, the system checks that every line has an item and that a branch is set. On approval the quantities land in that branch's stock, under the name of whoever approved.
Quantity actually received
Supplier wrote 24 and 23 turned up? Report the real number, and stock takes that one rather than the paper's.
Staff report, managers approve
A regular user can report what actually arrived on each line. The approval that moves stock stays with whoever is allowed to make it.
Without a document too
Goods arrived with no paperwork? Open a manual receipt, pick supplier and branch, add items from the catalog and approve.
Excel export
Receipt header and item lines in one clean file, for filing, for accounting, or to check against the supplier.
- AI draft
- Draft
- Approved
Approving moves stock, so it is final. A receipt you do not want can be cancelled while it is still a draft.
From the document into your system
The receipt does not stay with us.
Your catalog is what the matching runs against, and where an integration supports it, an approved receipt is also written back as a supplier delivery document in the system you already run on. If that system rejects it, the receipt does not close, so the two never drift apart.
- Catalog, suppliers and branches sync from your system
- A new supplier can be created from the review screen without leaving the flow
- An item you do not carry yet can be created straight from its row
- Every receipt exports to Excel in one consistent format
Capabilities
Everything real receiving asks for.
Everything real receiving asks for.
Not just reading a document. Also what happens when the document is poor, the supplier is new, and what arrived is not quite what was written.
Shoot it on a phone
Photograph the document from the handset, mid-unload
PDFs and scans
PDF, JPG, PNG, WebP or HEIC, up to 20MB a file
Invoice or packing slip
The system works out which kind of document it is
Several docs in one file
A file holding multiple documents is split by page range
Supplier details read out
Name, tax id, document number and date come off the header
Reference numbers
Read off the invoice, and flagged when missing on high-value ones
Barcode matching
A barcode on the document against your catalog, the strongest match
Memory per supplier
A match you corrected is kept, so the next document arrives matched
Description search
Survives typos, abbreviations and reordered words
Confidence on every line
See at a glance what is settled and what is worth a look
Why it matched
Each row shows the method that produced its match
Pick an item in a click
Matched wrong? Choose from the catalog straight from the row
New catalog item
An item you do not carry yet can be created from the review screen
Totals reconciled
Line totals against the document total, with rounding tolerance
Duplicate detection
The same document from the same supplier is not received twice
Quantity received
Report what actually arrived, even when it differs from the paper
Edit in the table
Quantity, unit and price are edited in the cell and saved as you go
Branch stock update
Approval lands the quantities in the receiving branch's stock
Excel export
Receipt header and item lines in one file
The document is kept
The original file and everything extracted from it stay with the receipt
Role-based access
Staff report what arrived, managers approve and move stock
Daily processing cap
A company-level daily ceiling, so the bill holds no surprises
Testimonials
Our customers said it best
Counts that finish faster, numbers that add up, and support one WhatsApp away.
Thank you for the wonderful service, the team and the software that helped us so much. The count took 3 days for the whole place with 14,000 items, versus 20 days last year with high deviation and inaccurate numbers. This time with OpticCount it was easy and faster, with accurate numbers and no errors.
Alfares Mall
Owner
Now that adapting your software to my business is complete, I want to thank you for the exceptional service I received throughout. I especially want to mention Tali, who took care of me with first-rate dedication and professionalism. My inventory is highly complex (over 3,300 items), and Tali never gave up, she made sure to find an answer to every request and question of mine, in the shortest time. Thanks to your software I can now stay on top of my inventory, receive up-to-date orders, and of course get an instant picture of my stock and shortages, saving costs and precious time. OpticCount is fortunate to have your employee Tali, and so am I, now that I have excellent software to manage my inventory efficiently and give my customers excellent service.
Arts & Crafts Supplies Business
CEO
I'm really happy with the system, and especially the service! I've done inventory counts for years and never worked with a company that responded so fast and professionally. A pleasure to work with you! On top of that the software is smart and easy to operate. Truly comfortable to work with.
M.A Mechitzot Ltd.
VP Operations
We use the system for inventory counts several times a year across dozens of branches. Very satisfied with the speed, accuracy and service.
Bigud Fashion Chain
Manager
Excellent and very friendly software, an amazing team and super fast service! Recommend.
Inbar David & Sons Ltd.
Owner
Thank you for the wonderful service, the team and the software that helped us so much. The count took 3 days for the whole place with 14,000 items, versus 20 days last year with high deviation and inaccurate numbers. This time with OpticCount it was easy and faster, with accurate numbers and no errors.
Alfares Mall
Owner
Now that adapting your software to my business is complete, I want to thank you for the exceptional service I received throughout. I especially want to mention Tali, who took care of me with first-rate dedication and professionalism. My inventory is highly complex (over 3,300 items), and Tali never gave up, she made sure to find an answer to every request and question of mine, in the shortest time. Thanks to your software I can now stay on top of my inventory, receive up-to-date orders, and of course get an instant picture of my stock and shortages, saving costs and precious time. OpticCount is fortunate to have your employee Tali, and so am I, now that I have excellent software to manage my inventory efficiently and give my customers excellent service.
Arts & Crafts Supplies Business
CEO
I'm really happy with the system, and especially the service! I've done inventory counts for years and never worked with a company that responded so fast and professionally. A pleasure to work with you! On top of that the software is smart and easy to operate. Truly comfortable to work with.
M.A Mechitzot Ltd.
VP Operations
We use the system for inventory counts several times a year across dozens of branches. Very satisfied with the speed, accuracy and service.
Bigud Fashion Chain
Manager
Excellent and very friendly software, an amazing team and super fast service! Recommend.
Inbar David & Sons Ltd.
Owner
I want to thank you for the amazing system. I'm Eyal, a minimarket owner, second year counting with it. Excellent, runs nonstop, everything online, perfectly accurate. We're a team of 4 counters with a ~40,000-item catalog and it all runs smoothly, including with suppliers. I work with Comax, and at the end one click imports everything into Comax. High-quality software, no glitches, and the price is worth it. Warmly recommend to everyone.
A.O.R.I Ravid Ltd.
Owner, minimarket
A really successful count, smoother than last year. Great service and availability, every question answered instantly. It used to take me weeks to wrap up; now I finished two days after the count. Having the scanners really helps. Highly recommend.
Ein HaShofet Kibbutz Store
Owner
At Bana Beverages we use the system across all our branches, with many workers at once straight from the smartphone. A great tool that saves time and money.
Bana Beverages
Inventory Manager
Went great! Thank you for personal, professional guidance at the highest level.
Pundak Yotvata
CEO
It used to take me weeks to wrap things up, and now I finished two days after the count.
Rosh Tzurim Market
Owner
I want to thank you for the amazing system. I'm Eyal, a minimarket owner, second year counting with it. Excellent, runs nonstop, everything online, perfectly accurate. We're a team of 4 counters with a ~40,000-item catalog and it all runs smoothly, including with suppliers. I work with Comax, and at the end one click imports everything into Comax. High-quality software, no glitches, and the price is worth it. Warmly recommend to everyone.
A.O.R.I Ravid Ltd.
Owner, minimarket
A really successful count, smoother than last year. Great service and availability, every question answered instantly. It used to take me weeks to wrap up; now I finished two days after the count. Having the scanners really helps. Highly recommend.
Ein HaShofet Kibbutz Store
Owner
At Bana Beverages we use the system across all our branches, with many workers at once straight from the smartphone. A great tool that saves time and money.
Bana Beverages
Inventory Manager
Went great! Thank you for personal, professional guidance at the highest level.
Pundak Yotvata
CEO
It used to take me weeks to wrap things up, and now I finished two days after the count.
Rosh Tzurim Market
Owner
Questions
What people ask us
Our supplier writes short, messy descriptions. Will this work?
Yes. Matching tries barcode and item code first and only then description. Description search survives typos, abbreviations and reordered words, and anything it is not sure about gets flagged for you rather than slipping through quietly.
How long does a document take?
Usually ten to sixty seconds, depending on its length. You can leave the page and keep unloading; the document waits, ready.
It matched the wrong item. Now what?
Click the item name on that row and pick the right one from the catalog. The choice is stored as an alias for that supplier, so next time the line arrives matched correctly.
Can we receive with no document at all?
Yes. Open a manual receipt, pick supplier and branch, and add items from the catalog one by one. Both routes end in the same receipt and the same stock update.
What if the same document is uploaded twice?
The system spots a repeat by supplier, document number and date, and warns you before a duplicate receipt is created.
Can we edit a receipt after approving it?
No. Approval moves stock, so it is final. While a receipt is a draft you can edit or cancel it. After approval you correct it with a reversing receipt or an adjusting count.
Are our documents kept?
Yes. The original file and everything extracted from it are stored beside the receipt, visible only to your company's users, and available for audit or reprocessing.
Let's talk
See it work on your actual inventory
Want to save your team hours and cut mistakes? Leave your details and we'll get back to you today, with answers to your questions.
Tali· OpticCount team
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